EESSI – CDM 4.3

S-Sickness

S016-v4.3.4

Cancellation of entitlement document

SED Guidelines

Document Control Information

Document Control

Value

Project Title

Electronic Exchange of Social Security Information (EESSI)

Document Name

S016-v4.3.4

Document Category

SED guidelines

Revision

CDM Package

CDM 4.3.4

Last Update

Project Milestone

30/04/2024

EESSI - 2024

Document Status

Final

Sensitivity (TLP)

Distribution terms

Traffic Light Protocol (TLP) = “GREEN”

The distribution of this document is done strictly in line with the Traffic Light Protocol (TLP) established by the European Commission's note AC 790/15 REV for the EESSI project documentation.

In line with the note AC 790/15 REV, this document is labelled as TLP = “Green”. Therefore, it can be circulated widely within the EESSI community. However, the document or the information herein may not be published or posted on the Internet, nor released outside of the EESSI community.

Connected/Embedded Files

None

Authors

European Commission, DG EMPL A4, EESSI BA

Revised by

European Commission, DG EMPL A4, EESSI BA

Approved by

European Commission, DG EMPL A4, EESSI PMO

Document history

Milestone /

Component version

Publication Date

Changes/Corrections

Description

EESSI-2023/ CDM 4.3.2

26/05/2023

Update based on CR EESSI-8432 - rules for change of residence and new S072 (S_BUC_01,01a, S_BUC_02, S_BUC_03, 04), adding

explanation.

Based on Common Data Model version 4.3.1

v4.3.4

30/04/2024

Implementation of change request EESSI-11722 by adding the rule on how to cancel in full the entitlement for Sickness Benefits in Kind.

SED S016 – Cancellation of entitlement document

This SED has to be used in order to inform an institution of the place of residence of cancellation of the entitlement document. The Competent Institution where the person is insured provides information on cancellation of the entitlement document to the relevant Institution of the Member State of residence. The reason should be mentioned. If the entitlement is cancelled in full, you should fill in the ‘End date of Entitlement’ in section 5 of the S016 the same date as is in the Start date of the entitlement in section 4. In addition, you should use ‘Other reason’ in section 5 and indicate the full cancellation in the free text field together with the reason of cancellation from section 5.2 (e.g. "The entitlement is cancelled in full. Not insured in our Member State since…"). If only a dependent family member is concerned the SED S016 should be individualized and therefore concerns only this family

member and not necessarily the insured person. If the cancellation concerns a family member, you have to fill in the data of a main insured person in section 4 of the S016. If the cancellation concerns the main insured person, S016 should be issued separately for all registered family members, as their rights derives from the rights of the main insured person.

Section 'Cancellation' should be filled in with the date of cancellation and reason of cancellation.

End date of entitlement provided in the S016 is the last day on which the person is entitled to benefits in kind, i.e. if the 5.1 End date of entitlement is 1/01/2017, this is the last day for which competent Members State will have to reimburse for the provided benefits.

If the insured person informed you about the change of residence within the MS of residence, which results in the change of the Institution in the place of residence which registered the entitlement document, it is required to cancel the S072/PD S1 with S016 and issue a new SED S072.

If there is a change of Competent Institution within your MS, you are required to cancel the entitlement document PD S1/SED S072 with S016 using cancellation reason ‘Change of institutions within our Member State. You will shortly receive a new entitlement certificate stating the ID of the competent institution’. The new competent institution then must send a new SED S072 to the institution of state of residence.

In both cases the date of cancellation should be the date when a person changed the place of the residence resulting in the change of the institution, which registered the entitlement document.

S016 can be also issued for the previously used and still valid E forms, confirming person entitlements, i.e. E106, E109, E120, E121.

It is possible to add attachments to SED S016.

In order to see the content and explanatory notes of the SED S016 please click here.